UNIVERSITIES AND BUSINESS SCHOOLS: HERE IS THE SOLUTION TO EVOLVE YOUR INFORMATION SYSTEM QUICKLY AND SMOOTHLY
For higher education, digital transformation is a way to address the multitude of challenges it faces today: massive influx of students, university dropout rates, stagnation of French educational institutions in international rankings, image deficit, etc.
To address this, it is imperative that these institutions equip themselves with adapted solutions, enabling them to accelerate their digitalization and provide the student community with the means to embrace this new digital reality.
With their smartphone in their pocket or their laptop over their shoulder, Generation Z students perfectly master the codes of digital technology and expect their school or university to be up-to-date with digital. These institutions therefore have every interest in staying as close as possible to their students' needs with digitized courses available online and downloadable on any type of device, abundant digital resources freely accessible and free of charge, digital libraries, a wide choice of MOOCs, the ability to save all course materials on their device, a digital safe to secure certain documents (agreements, diplomas, administrative documents, grade reports or certificates), an electronic signature tool to avoid having to travel to validate certain requests, or collaborative portals.
Meeting the new needs of students
Universities and business schools therefore have no choice but to digitalize and provide more and more services to students who want quick access to information, who no longer want to juggle paper documents or have to travel on-site to submit a document or sign an internship agreement, for example. This is where document management platforms, process management solutions, as well as electronic signature and archiving tools come into play.
Interconnectable solutions
Océane Consulting DM relies on various partner solutions to offer this added value to higher education institutions and enable them to provide new services to their students. Specifically, Hyland Nuxeo for document management, Bonitasoft for process management, Cecurity.com and Digiposte for the digital safe, Oodrive and Docapost Fast for electronic signature and Parapheur or Kofax for automation. The interest of these solutions lies in the fact that they can connect seamlessly to existing applications and are also able to communicate with each other, thanks to connectors.
INSA Strasbourg digitalizes internship agreement management
Thus certain institutions, such as INSA Strasbourg, will add to the Nuxeo document management platform, the dematerialized validation workflow for INSA student internship agreements in order to streamline their processing and guarantee their traceability. A parallel study focuses on electronic signature and archiving of these same agreements to meet regulatory requirements for long-term preservation. An end to paper document handling, postal exchanges and time-consuming back-and-forths. The process must be entirely digital while accelerating and securing all documentary exchanges.
Solutions also useful internally
Universities also need these types of solutions internally for certain transversal processes such as the exchange of general inter-university agreements or with companies. Thanks to the connector between Nuxeo and OnlyOffice developed by Océane Consulting DM, universities can now work collaboratively on the creation of these agreements, while guaranteeing document availability, traceability and monitoring, and even define a customized validation workflow. It is indeed important that these digital tools are not only dedicated to students, but can also find their place internally for better educational organization and more efficient operations.
Connectors rather than integration
Adding to the university's document management platform an electronic signature process, a collaborative editing component, a digital safe or an electronic archiving component is now possible thanks to specific connectors.
"We want to help universities and business schools understand that these digitalization operations are not necessarily synonymous with long and expensive integration projects, but that they can be carried out quickly based on well-thought-out use cases and ready-made solutions", says Sébastien Guillaume, consultant at Oceane Consulting DM.
Several connectors are thus already ready to use. Each of them facilitates and automates exchanges and interactions between deployed solutions, allows you to extend their standard functionalities and guarantees information transfers between them. Universities can thus reduce the circulation of paper documents, secure all documentary flows, eliminate errors and duplicates, streamline their operations and facilitate mobility.
